3 Best Tools to Run a 6-Figure Online Coaching Business

I run a 6-figure coaching business in under 20 hours a week… and I do it with just 3 tools.

 

In this video, I’ll show you:

 

• What those tools are
• Why I chose them over everything else
• How you can use them to grow your coaching business faster - without adding more to your plate.

 

Tool #1

 

This is an all-in-one platform that runs almost every part of my coaching business and it’s called Kajabi.

 

I chose Kajabi because it was highly recommended through some piers, but I also love how clean and professional everything looks right out of the gate.

 

The websites, the landing pages, the funnels… it just felt good using it.

 

But more importantly, Kajabi keeps things super simple.

 

Instead of duct-taping together 10 different tools, I use one.

 

Kajabi hosts my website, my landing pages, and my funnels.

 

It stores my email list and sends out my weekly newsletter.

 

It’s my CRM.

 

It hosts my online courses and automates them so I can make sales while I sleep.

 

But you can also host your memberships, coaching programs, paid newsletters - even a podcast.

 

It’s everything you need to build a successful online business under one roof, and it just works.

 

Kajabi alone saves me a ton of time and stress. It’s really the backbone of my online business.

 

And something most people don’t realize is that Kajabi also saves you a ton of money.

 

On paper, it might look like a big price tag…

 

But when you add up the cost of all the tools Kajabi replaces, it’s actually cheaper in the long run.

 

And because everything’s on one server, you don’t have to worry about integrations breaking, slow page speeds, or paying extra for bandwidth.

 

Kajabi gives you unlimited bandwidth, so you’re not constantly getting hit with extra charges just to host your videos.

 

If you’re serious about simplifying your coaching business and building something that can scale, then Kajabi is the tool I’d recommend every single time.

 

And if you want to try it out for yourself...

 

You can grab a free 30-day trial of Kajabi using my special partner link.

 

That’s double the standard 14-day trial they offer on their site.

 

And when you sign up through my link, you’ll also get two exclusive bonuses:

 

1. My “Earn Your First $10k” Kajabi Course: This breaks down exactly how I run my own 6-figure business on Kajabi, so you can shortcut the years I spent figuring this stuff out.
   
   
2. A private 1-on-1 coaching session with me: I’ll help you get set up, map out your Kajabi strategy, dial in your offer, and give you a game plan to start making money ASAP.

 

I’m not sure how long I’ll be offering these 1-on-1 calls as things grow but right now, they’re still available.

 

Click the first link in the description or go to ProfitYourKnowledge.com/Kajabi to get started.

 

Tool #2

 

The second tool I use is Google Drive.

 

Drive gives you a full suite of tools to run your coaching business.

 

You get Google Docs, Sheets, Forms, Slides… all in one place.

 

Everything is super user-friendly and easy to share with clients or collaborators.

 

And it’s free.

 

You might need to pay for extra storage but I only pay $2/mo for 30GB and it's more than enough for me.

 

You can access your Drive on both Windows and Mac, so if you’re at an event and get a random speaking opportunity like I have - you can pull up your

slides on any device.

 

But what I really love about Google Drive is how organized you can make it.

 

With the right folder system, your entire business can run like a well-oiled machine.

 

You can color-code folders, keep everything searchable, and stop wasting time digging through cluttered files.

 

Here’s how I like to use it:

 

I have a simple folder setup with the main parts of my business.

 

Think: Clients, Marketing, Enrollments, Outsourcing, Courses and Coaching.

 

Every client gets their own private folder that's shared directly with them, so all of our work stays in one place.

 

I name every file clearly so searching for what I need is fast and easy.

 

For example, if I type “Content” in the search bar, I’ll instantly see my main content folder plus any client content folders, each labeled with their name.

 

That way, I can jump in and out of projects fast without digging around.

 

I also keep reusable templates inside Google Drive for anything I do repeatedly.

 

Like if I’m speaking on podcasts or summits, they always ask for the same stuff: My bio, links, headshot, etc.

 

I have one doc with all of that ready to go so my VA or I can just copy/paste what they need and move on.

 

It’s one of the simplest tools I use, but it plays a massive role in helping me stay focused, organized, and efficient behind the scenes.

Tool #3

 

The third tool I use is Calendly.

 

I’ve tried other scheduling tools like Acuity, but I’ve always liked the look and feel of Calendly more.

 

It’s clean, intuitive, and super simple to use.

 

The automation features are great, too.

 

Calendly can automatically create a private Zoom meeting as soon as someone books so there’s no back-and-forth emails or me having to do it manually.

 

All I had to do was connect my Zoom account once and copy-paste a link when someone wants to book.

 

Here’s how I use Calendly in my business:

 

I’ve set up different “event types” for the key areas of my coaching business:

 

• One for enrollment calls
• One for coaching sessions (hidden and only for paying clients)
• One for podcast guest interviews (also hidden so people don’t randomly book them)
• And a quick 15-minute link I use for follow-ups or casual networking chats.

 

Each event is fully customizable.

 

You can set your work hours so people only book during your availability.

 

And you can even block off holidays, birthdays, travel days, your anniversary, and anything that’s off-limits for you.

 

To do that, just go to “Availability,” then click “Date-specific hours,” choose your blackout dates, and tell Calendly not to book anything.

 

This feature was a gamechanger for me.

 

I used to forget to block off time for travel or holidays and I’d end up rescheduling people.

 

Now Calendly handles it automatically in the background.

 

You can also add custom questions to your booking form so you’re never showing up to a meeting unprepared.
 

 

Whether it’s asking about their business, their goals, or any links you need ahead of time, etc. It helps you come in ready to serve.

 

Calendly saves me hours every month while also making my client experience feel smooth and professional.

 

Now the tools you use are just one part of building a 6-figure+ coaching business.

 

The real difference comes from the habits you build behind the scenes.

 

At the end of the day, building a 6-figure coaching business isn’t about juggling a hundred apps or grinding away 60 hours a week.

 

It’s about keeping things simple, staying consistent, and letting the right tools do the heavy lifting for you.

 

Kajabi, Google Drive, and Calendly aren’t just “nice to have.” They’re the systems that free up your time, keep you organized, and make it possible to grow without burning out.

 

So if you’re serious about scaling your coaching business while working fewer hours, the next step is simple:

 

set yourself up with the same tools I use. Start with Kajabi, because it’s the backbone of it all—and I’ll even walk you through it personally.